August 3, 2022

5 Questions To Answer Before Choosing A Workplace Coffee Machine

Getting the best coffee machine for the office is something that every office manager wants to do, but making the decision can be difficult. In an ideal world you wouldn’t have to replace your coffee machine very often, so the decision to buy an office coffee machine isn’t one you have to make much. So how do you go about it? Here are five questions to ask. 

How Much Do Coffee Machines For The Office Cost?

Coffee machines come in all shapes and sizes and the costs can vary a lot depending on the quality, size, and function. Getting the best commercial coffee machine for the office will depend on your budget, and the plans you have for it, but you can expect to spend anywhere between $50-$4000 should you be looking to buy.

Remember that a coffee machine is very often considered to be a perk of working in the office. Just like some offices have break rooms and snack cupboards, employees have come to expect offices to have coffee machines. 

And whether you’re the office manager or the boss, you want to keep the employees happy. So you want to have good coffee. It’s good for morale and it’s good for company culture. The question is how much you’re willing to spend for it.

How Often Will It Get Used?

Part of the decision of how much you’re willing to spend on the office coffee machine is how much it gets used. An office that has fifteen employees will obviously have different coffee needs than an office with 200 employees. And if you have a workplace that is only open in the afternoons and evenings you’ll probably need less coffee than a workplace that’s open overnight and in the mornings. Knowing your needs is critical. For smaller offices, it may be wise to choose a one-head espresso machine, or a coffee pod machine to make it easy to maintain and manage coffee supplies. Bigger offices and workforces should opt for a three-head espresso machine or an automatic coffee machine.

Are Staff Comfortable With Making Coffees?

Knowing how user friendly a coffee machine has to be is important, too. Some workplaces have a commercial espresso machine for the office, while other offices want their coffee machines to be a little more basic: an automatic coffee machine for the office just churning out regular cups of coffee all day. 

This decision about staff’s comfort levels will help you know if you want to use ground coffee or instant coffee, and specialty coffees or regular coffees. Either way, you want high quality, but do you need your employees to be baristas, or can they be relative newcomers to coffee making?

Nowadays, making coffee with automatic coffee machines is a very easy process. Amateurs and coffee connoisseurs alike can make a barista quality cup of coffee with one push of a button. Something worth considering for any workplace.

Does Your Coffee Machine Provider Offer Regular Servicing?

One big thing you’re going to want to know, especially if you have a commercial coffee machine that is going to be used frequently, is does the coffee machine provider service the machine? Obviously, if you have a rental coffee machine for the office, the rental company is going to have ownership of the machine and will want some maintenance done. But does this mean that the rental company does regular tuneups of the machine? Coffee machine repairs? 

How much do they do, and how much are you willing to pay for them to do? You want your staff to have good coffee, and you want the machine to run well and not cause problems. So servicing is essential.

Do Your Employees Know How To Clean a Coffee Machine?

Apart from servicing a machine, do your employees know how to clean the coffee machine? And how hard is it to clean? Most likely you’ll have someone on your staff responsible for the cleaning of the machine (or you will do it). Does the office coffee machine require a lot of work and knowledge? Or is it just a matter of washing down the stainless steel and the water tank? Once you’ve considered these five questions, you’ll be prepared to get your office a coffee machine. 

Here at Complete Coffee, we can aid with the supply and upkeep of coffee machines for offices. We offer a range of services that will ensure your office staff will know how to operate and maintain your office coffee machine. Get in touch with our team to learn more today.

(02) 9757 7002

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